The Jockey Club Water Safety for All Programme, (“the Programme”) as a Data User, respects personal data privacy and is committed to fully implementing and complying with the data protection principles and all relevant provisions of the Personal Data (Privacy) Ordinance (Cap 486) and codes of practice issued by the Privacy Commissioner for Personal Data. The Programme is equally committed to ensuring that all its officials, staff and affiliated clubs uphold these obligations. The Federation undertakes to:

Types of Personal Data Process by the Programme

In the course of its operations, the Programme may process the following types of personal data

Identification data (e.g. Hong Kong Identity Card / passport details)
Personal details (e.g. Name, age, sex, date of birth, address, telephone number, e-mail address and other contact details);
Health information (e.g. Emergency contact details, Health declaration)
Images / Videos (e.g., photos used for registration, photos / videos taken during participation in activities)

Main Purposes for Processing Personal Data

The purposes for the Programme processes personal data are:
To verify an individual’s identity
To contact / communication purposes
To organize, conduct and promote the Programme events / activities
To handle complaints / enquiries as appropriate
To carry out surveys and statistical analyses
To maintain relationships with the Programme affiliated clubs
To share personal data with affiliated clubs
For security purposes; and
Where otherwise reasonably necessary for the Programme to carry out its functions.

How the Programme Collects Personal Data

Generally, the programme collects personal data from the individual directly. This may be via a form, an online platform or simply in the ordinary course of interaction or communication.
In some cases, personal data will be supplied by third parties (e.g. affiliated clubs, other professionals, school or social welfare organization) or collected from publicly available resources.
The Programme will not collect personal data from a minor without prior consent from a person with parental responsibility for the minor.

Access to and Sharing of Personal Data

The Programme may be required to share personal data with third parties, such as:
Professional advisers (e.g. lawyers, insurers )
Governmental authorities;
Organizer (Hong Kong China Life Saving Society)
Funder (Hong Kong Jockey Club Charities Trust)
Partners or related organizations (schools or other social welfare organizations; and any other relevant parties involved for reasonable purposes/reasons)
For the most part, personal data collected by the Programme will remain within the Programme and will be processed by appropriate individuals on a “need to know” basis.
Some of the Programme processing activity is carried out on its behalf by third parties, such as IT systems, web developers or cloud storage providers. All the Programme service providers are bound by contractual duty to keep confidential any data they come into contact with against unauthorized access, use and retention.

Information Collection on the Websites of the Programme

A cookie is a small amount of data created in a computer when a person visits a website on the computer. It often includes an anonymous unique identifier. A cookie can be used to identify a computer. Cookies are used by the Programme to collect statistics about the number of visits of users to the Programme websites and the users’ preference of websites and online services offered on the Programme websites. Users may choose to accept or reject cookies. If users reject cookies, they will not be able to use some of the functions of the websites, such as saving preferences and accessing some online services.
When a user visits the Programme websites, the webserver makes a record of the visit that includes the user’s IP addresses (and domain names), the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/duration and the pages visited (webserver access log). The Programme uses the webserver access log for the purpose of maintaining and improving its websites such as to determine the optimal screen resolution, which pages have been most frequently visited etc. The Programme uses such data only for website enhancement and optimization purposes. The Programme does not use, and have no intention of using the visitor data to personally identify anyone.

Protection Measures

The Programme takes reasonably practicable steps to protect the personal data it holds against loss, unauthorized access, use, modification or disclosure. For example, training on personal data protection is provided to staff members who need to handle personal data in their daily work; formulation of appropriate privacy policy by the Programme, etc.

Retention

Personal data will not normally be kept longer than is necessary for the fulfilment of the purpose for which it is collected. Personal data that is no longer needed is either irreversibly anonymized (and the anonymized information will be retained) or securely destroyed.

Data Access and Correction

Data access requests must be made in writing using the form prescribed by the Privacy Commissioner for Personal Data. The completed form should be sent directly to the Programme Office by email [email protected]), or in person or by post to the Programme Office.:
The Jockey Club Water Safety for All Programme Office
20B, Success Building,
245-251 Hennessy Road,
Wan Chai, Hong Kong

Enquiries

Any enquiries regarding the Programme personal data privacy policy and practice may be addressed to the Secretariat by post to the above correspondence address, via email to ([email protected] ) during office hours. The Programme Privacy Policy Statement is kept under regular review. This statement was last updated in April 2025.

Importance

We expressly reserve our right to make changes to these privacy policy statements from time to time without providing any prior notification. The amended privacy policy statement is effective from the date it is published on our site. Your continued access and use of our site and the Service shall represent your unconditional acceptance of the latest version of the terms and conditions.